« How to Link SDGs to the Budget | Main | Organization of Central Finance Functions in Sub-Saharan Africa »

August 23, 2016

Cash Basis IPSAS Needs to be More Ambitious

477569935

Posted by Andy Wynne[1]

The IPSAS Board has issued an exposure draft to revise its Cash Basis IPSAS and comments were being requested by end July:

http://www.ifac.org/publications-resources/exposure-draft-61-amendments-financial-reporting-under-cash-basis-accounting

Late comments are still welcome, however, and this article could be considered my informal submission. As a PFM practitioner in Africa and elsewhere I have worked on accounting reforms that are both achievable and of practical use. The proposed revised Cash Basis IPSAS is feasible, but does not add much for informing policy makers or providing accountability to the public. The initiative to amend the present standard is indeed welcome, but more is needed to make the standard a useful guide to good practice. Below we provide some comments on how the revised Cash Basis IPSAS could be improved.

Main Issues

The proposed amendments to the Cash Basis IPSAS are not difficult to achieve. Unlike the other IPSAS standards (jointly, already exceeding 1500 pages of densely written accountancy jargon), this standard is kept quite simple so that almost any government will able to implement it with relative ease.  

The proposed Cash Basis IPSAS includes almost no requirements which are currently not exceeded by most low-income countries.  As a result, it does not require ‘good practice’ or even ‘basic practice’, merely ‘minimal practice’.  For example, the standard does not even require the government’s budget to be made public nor stipulate any timeframe for the publication of the audited annual financial statement.

Other examples of existing good practice, which could be considered for inclusion in a revised Cash Basis IPSAS, include:

  • a commentary to explain the main aspects of the financial statement;
  • the overall level of government debt reconciled with the main financial statement;
  • summary financial statements compared to the annual budget for at least the last three years;
  • the salaries and benefits of senior politicians and public officials;
  • details of any losses, fruitless or wasteful expenditure;
  • proceeds of privatisation and details of any outstanding privatization receipts;
  • outstanding loans, advances and imprests, including any amounts written off.

The main proposed amendment to this new version is to make a full consolidation of all government controlled entities (including agencies and state-owned enterprises) and third party payments optional. The standard has always had a required Part 1 and an optional or “encouraged” Part 2. The requirements in Part 1 are now minimal even for low-income countries, insufficient for accountability, and of limited value for policy makers. The more extensive, optional requirements in part 2 should either be included in part 1, or deleted. The full consolidation requirements are overly complicated for most low-income countries (and one might add for most emerging market and advanced economies), and have only been implemented in a few countries globally. The two layered approach to the IPSAS cash standard should ideally not be retained. It is not used in any of the other IPSAS standards, which generally include only one set of good practice requirements. It also seems to undermine the requirements for Part 1, suggesting that they will only provide basic adoption of the standard.

Ambition needed

The aim of the standard should be to ensure that it represents tried and tested good government accounting practice on a cash basis. In order for governments to keep track of their financial liabilities, for example, why does the proposed draft not require a financial balance sheet which many English speaking governments have been providing for the best part of 100 years or more?

Another simple requirement that IPSAS cash should include is that audited financial statements be made public within nine months. This would allow financial statements to impact budget discussions both within government and in parliament. It is interesting to note that it presently takes the UK and the US governments almost 14 months to publish their consolidated financial statements!  These are of course accrual accounts. It does, however, show the trade-off between complexity and usefulness for decision-makers. Most African governments now actually provide their audited financial statements within nine months of the financial year end, and thus provide one could venture more usefulness for the budget process than some of their advanced country counterparts. Many African countries are starting to show other examples of good practice, as my initial research demonstrated - http://www.icgfm.org/journal/2016/vol1/3.pdf

Another issue is the provision of a clearly drafted and structured commentary to the financial statements. Providing timely, simple financial statements, that most literate citizens can understand, clearly provides better public accountability than complex financial statements, with a qualified audit report, which are not issued promptly.  Such financial statements should require a clear explanation of the key reasons why the government’s annual budget was not implemented as planned.

Several governments of developing countries already provide further disclosures which improve their level of public accountability. A number of these could usefully be added to the requirements of the Cash Basis IPSAS including:

  • Summary financial statements compared to their annual budget for at least the last three years – this could clarify medium term fiscal trends, and under- and over-spending relative to appropriations;
  • the salaries and benefits provided to senior politicians and public officials – this information is often of considerable public interest and debate;
  • details of any losses, fruitless or wasteful expenditure – this provides an indication of the effectiveness with which the government’s finances are being managed;
  • proceeds of privatisation and details of any outstanding privatization receipts – such information is of increasing public interest and may indicate a source of corruption with some governments;
  • outstanding loans, advances and imprests, and amounts of any of these items written off during the year – again such information may indicate the quality of the government’s public financial management and possible areas at risk of fraud and corruption.

The Cash Basis IPSAS could thus be a more robust waystation on the road to accrual accounting. However, the standard should recognise that for one reason or another most governments will stay on the cash basis for the foreseeable future, or modified cash as it used to be called in consultancy speak. It should provide good practice standards for that situation. Or do we want to move to a situation where many countries attempt to move to accrual accounting before they are ready? A worrying trend in many emerging market countries is that countries claim to have moved to accruals (and have sometimes issued the required standards), but de facto still compile financial data on a cash basis.

Many governments would benefit from a revised Cash Basis IPSAS which actually documents good practice in terms of cost effective public financial accountability.  Unfortunately, the suggested draft from the IPSAS Board does not yet provide this.

[1] Freelance public finance management consultant, most recently with the Office of the Auditor General for the Federation, Nigeria

Note: The posts on the IMF PFM Blog should not be reported as representing the views of the IMF. The views expressed are those of the authors and do not necessarily represent those of the IMF or IMF policy.

Comments

I agree with the observation that at this point in time, the original Part 1 of IPSAS-cash basis is too limited to report on the basic financial operations of a government. In the Pacific region for example, very few countries now are into pure cash basis accounting. Most have moved to modifications due to the need for more relevant information on financial assets and liabilities, including important disclosures. Please consider these suggestions:

The classification of cash flows into operating, investing, and financing, can be made part of the mandatory requirements. Third party payments disclosure should not be made optional as most donors now prefer to make direct payments to service providers/suppliers/contractors, and making disclosure optional may lead to under reporting of expenditures and/or debt.

The Comparative Statement of Budget and Actual should also define that the minimum presentation should include the aggregate revenues and expenditures, and the breakdown by first and second level administrative and economic classification. This can be made consistent with the new PEFA framework on budget credibility.

Disclosures of financial assets and liabilities and loan guarantees issued by the government should now be made mandatory under IPSAS-cash.

Consolidated reporting at central government should be mandatory but to include SOEs and local governments should be optional as it needs more time for countries to harmonize standards, Chart of Accounts, fiscal year reference, etc. However, disclosure of the net assets or net debt of each of the SOEs as of the latest audited financial statements should be mandatory.

Some good points there Andy.
PEFA already assesses based on certain parameters like making public the budget, quality of financial statements etc. It may be useful for practitioners to integrate some of the requirements of PEFA, and what you suggest, so that the actions looks smaller and more do-able.
On details of any losses, fruitless or wasteful expenditure- I think this is not practical in most cases apart from defining what such losses etc. are. Maybe it would be good to emphasize instead the lacunae pointed out by audit as this would be less speculative.

It seems to me that the key problem with public sector accounting standards, especially the IPSAS, is that they do not start from existing good practices - that is what some governments already do that have proved to be practical and effective. In contrast, they start from a set of ideas, usually copied from the private sector, which are not actually cost effective and do not provide information that is actually useful.

Of course accountants love the IPSAS, it gives them lots of jobs and consultancy work. Donors also like them as they appear to provide a discreet set of reforms which are considered 'international best practice'.

In practice, few people actually look at public sector financial reports - it is the budgets which provide useful information. So the key approach is simple, consistent and timely reports. These indicate how the government raised and spent the money and should form the basis for public audit reports which are generally of much wider interest than the financial reports themselves.

So rather than dreaming up new hoops for governments to jump through, let's have more research about what reports governments actually already provide and examples of existing good practices which other governments may consider.

Verify your Comment

Previewing your Comment

This is only a preview. Your comment has not yet been posted.

Working...
Your comment could not be posted. Error type:
Your comment has been saved. Comments are moderated and will not appear until approved by the author. Post another comment

The letters and numbers you entered did not match the image. Please try again.

As a final step before posting your comment, enter the letters and numbers you see in the image below. This prevents automated programs from posting comments.

Having trouble reading this image? View an alternate.

Working...

Post a comment

Comments are moderated, and will not appear until the author has approved them.

Back to top of page
©2007 IMF. All Rights Reserved. About Us | Terms of Use